Review of 1095-C Forms

Prior to approving the 1095-C forms for printing and mailing to employees, it is recommended that you review the forms for each division (EIN) to ensure accuracy.

To review the 1095-C forms login to the ACA Track System and select Prepare Tax Returns > Review and Approve 1095s > View (for each respective EIN)

The PDF file contains the 1095-C forms that will be sent to each employee within that division.

When reviewing the 1095-C forms, pay particular attention that:

4. Legal Entity name(s), address(es) and EIN(s) are accurate.
5. Employee names and addresses are correct. Enrolled Dependents are accurately listed under the corresponding employee (for self-insured plans only).
6. Lines 14 & 16 include the appropriate codes. See Understanding Your 1095-C Documents for more information.
7. There is a 1095c form for each employee that was eligible for medical benefits during the current reporting year.  

Approve or Reject

After reviewing the 1095-C forms, you should approve or reject the division file.

If all the information is accurate, select “Approve” for that division:

If you discover any errors, select the “Reject” button and contact your Reporting Specialist for assistance resolving the error.

Send 1095-C Forms to Print

Once you have approved the division files and are certain they are accurate and ready to be sent to employees, you can send them for printing by selecting the “Send Approved 1095s to Printer” button.

WARNING: Once you send the 1095-C forms to the printer, this action CANNOT BE STOPPED. All approved files will be printed and mailed to your employees. DO NOT select this option unless you are certain all approved divisions contain accurate 1095-C forms.

After selecting the Send to Printer button, you will be given one last reminder that this action cannot be reversed. If you’re certain your files are ready, enter “confirm” into the text box and press Submit.

Self-Print 1095-C Forms 

Clients who do not have printing services with ACA Track will have the option to print their own 1095-C forms on the Review and Approve screen.  

Once you select the “I will print these approved 1095s myself” button, you are responsible for printing and distributing the forms. 

Note: Once you confirm your intent to self-print your 1095-C forms, the corresponding batches will be removed from active status. If you decide to have ACA Track print and mail the forms instead, you will need to redo the entire data upload and 1095-C creation process.

Send All or Some

Selecting the “Send Approved 1095s to Printer” or the "I will print these approved 1095s myself" button will ONLY process those files that you have approved. If you have divisions that have not yet been approved, or that you rejected, those 1095-C forms will not be printed or mailed.

To process the remaining files, you will need to return to this page, approve those files, and select the “Send Approved 1095s to Printer” or the “I will print these approved 1095s myself” button again. If you have rejected files, contact your Reporting Specialist for assistance.